Request for Proposal: COPS Camera Surveillance Project

Notice is hereby given that the Upshur County Commission is requesting sealed bid proposals from qualified and experienced contractors to provide services, hardware and software necessary for the installation and viewing of camera systems in various Upshur and Lewis County Board of Education owned properties.  Specific sites with addresses can be found in the Scope of Work.  This project is being funded by a Community Oriented Policing Services Grant awarded to the Upshur County Commission.

The scope of work for the project is available via email to both Glenna Clutter, Upshur County Technology Director, at and Jeff Tidd, Lewis County Technology Director, at or may be obtained online at:

MANDATORY PRE-BID SITE VISIT: Each interested party, including at least one installation technician, shall attend mandatory pre-bid site visits on the dates listed below. Only those individuals/contractors whom attend all of the sites for an initial inspection of the area will be permitted to submit a bid. Dates are subject to change due to unforeseen conditions. Please see for notices of school closures.

Dates County Location Address Time
1/28/19 – 1/29/19 Upshur Board Office 102 Smithfield St.

Buckhannon, WV  26201

8:00 AM (EST)
1/30/19 – 1/31/19 Lewis Board Office 239 Court Ave.

Weston, WV  26452

8:00 AM (EST)


The complete proposal must be submitted in a sealed package marked “COPS Camera Surveillance Project” and received at the Upshur County Administrative Annex by 4:00 p.m. on Tuesday, March 5, 2019. In order to be considered, prospective firms must submit one (1) original proposal and five (5) additional copies in the required format to: Upshur County Commission, c/o Tabatha Perry, 91 W Main St, Suite 101, Buckhannon, WV 26201. Proposals received by this deadline will be opened, reviewed, and read aloud by the Upshur County Commission at 11:00 a.m. on Thursday, March 7, 2019.

Each bidder must deposit, with the bid, security in the amount, form and subject to the conditions provided in the Information for Bidders.

Pursuant to the West Virginia Contractor Licensing Act, all contractors must include their License number within the proposal package.

Successful bidder will be required to furnish all documentation listed before work may commence.

This project is subject to all non-discrimination requirements under federal and state law.  The Commission encourages minority and disadvantaged business owners to submit bids for this project and shall award contracts without regard to actual or perceived race, religion, color, creed, national origin, sex, age, or handicapped status. The Commission reserves the right to reject any or all proposals, waive technicalities, and make award(s) as deemed to be in the best interest of the Upshur County Commission and Upshur and Lewis County Boards of Education.

This project was supported, in whole or in part, by grant number 2018-SVWX-0089 awarded by the U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are those of the author(s) or contributor(s) and do not necessarily represent the official position or policies of the U.S. Department of Justice. References to specific individuals, agencies, companies, products, or services should not be considered an endorsement by the author(s), contributor(s), or the U.S. Department of Justice. Rather, the references are illustrations to supplement discussion of the issues. The Internet references cited in this publication were valid as of the date of publication. Given that URLs and websites are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity.


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